Data Protection Notice

for the Ph.D. Scholarship Program Trajectories of Change, as part of www.trajectories-of-change.de
(10 December 2020)

Data Protection Notice
The legal responsibility of this notice rests with ZEIT-Stiftung Ebelin und Gerd Bucerius, D-20148 Hamburg, Feldbrunnenstraße 56.

ZEIT-Stiftung attaches great importance to the protection of your personal data. We regard your personal data as strictly confidential. The data collected when you visit our web pages is stored and used in accordance with General Data Protection Regulation (GDPR). This data protection notice provides information on how the ZEIT-Stiftung treats the data and information that are collected when you visit our web pages.

1. Data Collection and Processing
The ZEIT-Stiftung runs its own scholarship programs such as the Ph.D. program "Trajectories of Change“. The foundation ensures that only relevant data is collected and stored. The collection of personal data is exclusively related to your application for a place in the scholarship program, IP addresses are held for three days. The hosting operator itself works with other providers to protect the websites from fraudulent activity. In doing so, he ensures compliance with legal requirements through data processing contracts and appropriate guarantees for data transfers to third countries.

If you go to the page "Application“, you will find detailed information on the personal data collected during the application process. The online application is password protected. The use of your personal data is restricted to the selection process of applicants to the scholarship programme. Once the selection process is completed, the data in the protected area of the online application site will be deleted within a period of six weeks, the IP address final, and subsequently will be stored on an internal server. Any data connected to unsuccessful applicants is irrevocably deleted three years after the last call for applications within this program. The data of participants in the program is stored internally for the purposes of internal program evaluation and documentation according to the General Data Protection Regulation (GDPR), Article 6:1. The fellows in past programs have each provided an abstract, a short piece of biographical information as well as their email addresses so as to present their work and be contactable via the website.

2. Cookies
Whenever you visit our web pages, this entails the automatic collection of data in the form of so-called cookies. A cookie is a small amount of data that is saved by the web-browser on your computer. It interacts with your web-browser and is designed to enable the full functionality of the web pages. To do so, the cookie reads data related to the model of computer used, the operating system, the location, and the time spent browsing the pages in question. No personal data is stored in the cookies used to access our web pages. The following cookies are used on our pages:

Cookiename: PHPESSID
Application: Optimizes functions of the user interface and is deleted once you have left the site

Cookiename: _pk_*
Application: Cookie for Matomo tracking, a web analysis service (see para. 7.)

3. Data Transmission to Typekit
In order to achieve optimal web typography for the reading of digital texts and for the use of font styles, the ZEIT-Stiftung uses the Adobe Typekit service on its web pages in the sense of  Art. 6 para. 1 lit. f, GDPR. For billing purposes, the service provider requires the following information from the ZEIT-Stiftung: 

• Which fonts are provided by which service
• Web project ID
• JavaScript Version of the web project (string)
• Style of the web project (configurable or dynamic string)
• Embedding style (whether JavaScript or CSS is used)
• User-ID of the client (identifies the client from which the web project derives)
• Application required to use the fonts (e.g. Adobe Fonts)
• Server providing the fonts (e.g. server from Adobe Fonts or CDN)
• Host name of the download page
• The time needed for the web browser to download the fonts
• The time from downloading the fonts with the web browser until the use of the fonts
• Whether an ad blocker is installed, allowing determination of whether the ad blocker is interfering with the correct tracking of page views
• Operating system and browser version

Adobe collaborates with other font providers in order to be able to provide the required fonts for visiting our websites on your computer via Typekit. The loading of these web fonts is enabled through a server call to Adobe. This entails at a minimum the storing of the IP-address of the browser on your computer by Adobe. Further information is available in the Adobe data protection guidelines.

Linked to https://www.adobe.com/de/privacy/policies/adobe-fonts.html

4. Links to Websites of Other Providers
The web pages for Trajectories of Change contain links to some websites by other providers. No data is transmitted to social media sites. Unless the user follows a clearly marked link, there is no data transmission to the link in question. This data protection notice applies only to the web pages of the Trajectories of Change program. We cannot influence or monitor whether other providers comply with data protection laws.

5. Security
In order to ensure the integrity and confidentiality of personal data, the ZEIT-Stiftung undertakes all necessary technical and organizational security measures to prevent loss of data, its misuse, or unlawful access. To ensure this, the data is stored in a secure systems environment. Please be advised that there is a risk of security breaches during data transmission by email via the Internet. We therefore cannot guarantee complete protection of data against unauthorized access.

6. Data Subject Access Request
According to the General Data Protection Regulation (GDPR), Article 15:1, you have the right to information about your personal data, and you may exercise the right for the data in question to be corrected, blocked, or deleted. Should you have any questions, please do not hesitate to contact the data protection officer of the ZEIT-Stiftung at schuster@zeit-stiftung.de. You have the right to object to data processing and a right to data portability according to Article 20 GDPR. We refer to a supervisory authority: Hamburg Commissioner for Data Protection and Freedom of Information, D-20459 Hamburg, Ludwig-Erhard-Straße 22. 

7. Web Analysis Services
Our websites use Matomo. This is a tracking service that provides analysis of the use of our web pages. To this end, the information generated by the cookie _pk_* (including your abbreviated IP-address) is sent to our server and saved for analytical purposes, for example the duration and sequence of your search on our pages. This information enables us to measure user frequency and helps us improve the attractiveness and functionality of our web pages. Your IP-address is immediately anonymized as part of the process, which means that you as a user remain anonymous to us. The information on your use of our website that is generated by the cookie is not shared with any third party. You can disable the cookies through the appropriate setting of your browser software, but this may result in your being blocked from using some of the functions of our website. If you wish to prevent the collection and analysis of this data during your visit to our website, you may opt out of its collection and use at any time by mouse click. In this case, a so-called opt-out cookie is created in your browser with the result that Matomo collects no session data. Please note that whenever you delete your cookies, the opt-out cookie is automatically also deleted and will have to be reactivated on your next visit.

You can decide here whether a dedicated web analysis cookie may be placed in your browser to enable the provider of the website to collect and analyse a range of statistical data. If you wish to opt out, please click on the following link to install the Matomo deactivating cookie in your browser.